Facilities Assistant

• The Facilities Assistant will provide support to the site with operational activities.
  

• Conduct administrative tasks; oversight of third party vendors including but not limited to housekeeping, Pantry concessionaire, etc.; 
  

• Manage the day to day activities involving the compilation of building memos, review facilities vendor contracts and distribution of monthly, quarterly and annual utilities expense reports as required. 
  

• Respond to all work orders in a timely manner
  

• Schedule and manage repairs and maintenance, minor works and other work requests within the service level agreement. 
  

• Proactively develop and maintain a good relationship with all the departments ensuring that expected service levels are maintained and achieved. 
  

• Ensure all building procedures are maintained always. 
  

• Coordinates with the construction team for electrical, mechanical, alarm, CCTV and UPS equipment, server room for the new sites or transferring to one site to another. 
  

• Provide information and direction to vendors and other service providers as required to ensure excellent coordination and execution of work, with minimal disruption.
  

• Provide coordination and support events, meeting and conferences facilities required. 
  

• Identify opportunities for improved operations and service excellence. 
  

Requirements

• Attention to detail
  

• Excellent computer skills
  

• Proficiency in English (written and spoken)
  

• Excellent knowledge of Google Suites
  

• Clear ability to handle multiple priorities and consistently meet deadlines
  

• Self-motivated with a results-driven approach and energetic
  

• A “can do” attitude, able to work independently and as a team player
  

• Aptitude in delivering attractive presentations
  

• Excellent communications, organization and problem-solving skills
  

• Ability to work independently with little supervision and effectively deal with stressful situations
  

• Amenable to work on a night shift schedule